Subspecialty sessions
Subspecialty Societies (SS) and International Societies (IS) active in Dermatology and/or Venereology are invited to organise a scientific session during the EADV Congress 2025 in Paris.
Available slots and duration
Subspecialty sessions will be held in the following slots:
- On the first Congress Day, Wednesday 17 September (morning slots, from 8:30 to 10.00 and from 10.15 to 11:45)
- On the last Congress Day, Saturday 20 September (afternoon slots, from 14:15 to 15.45 and from 16.00 to 17:30).
The duration of each session is 90 minutes.
A 180-minute session can be requested only on Saturday.
Sessions format and key requirements
- English is the official language of the conference.
- The session must be a scientific session.
- The Society must organise the programme, which must be related to the society’s field of expertise.
- Presentations must be delivered onsite, live, and in person.
- The SS sessions can have a maximum of 10 speakers for a 90-minute slot. For a 180-minute slot, the speaker limit is 15 speakers.
- The EADV will livestream the sessions on the EADV Congress platform.
- The sessions will also be available on demand after the live event days and will remain accessible until 31 December 2025.
- Advertisement is allowed in digital format only. Printed material is strictly forbidden.
- Additional services such as personalized branding and advertisement, session metrics and interactivity, can be ordered via the Industry Online Portal. *
APPLICATIONS REVIEW:
EADV Executive Committee will evaluate submitted applications and assign slots/ rooms as deemed necessary.
WHAT IS PROVIDED TO SOCIETIES:
EADV will award Societies that will be selected with a complimentary room for the session, equipped with A/V.
In addition, The SS / IS programme speakers will receive a complimentary one-day registration ticket valid only on the day of their presentation.
SESSIONS FUNDING:
Any form of industry involvement, such as funding, grants, sponsorship recognition, promotional activities or direct industry involvement within these meetings is strictly prohibited. This includes, but is not limited to:
- Presentation slides
- Digital materials (e.g., digital roll-ups, in-room screens)
- Gadgets, giveaways, product samples, or other promotional items
Session manual document
Retrieve more details on the session features, requirements and additional opportunities
* Please note that all additional opportunities listed on the catalogues and Industry Online Portal are subject to confirmation by the EADV Industry Services Department and require acceptance of the binding EADV General Terms and Conditions. The EADV General Terms and Conditions can be downloaded here for further review. For further queries on additional services, please contact [email protected]
Key dates and deadlines
- Call opening 12 Feb
- Application deadline 28 Feb
- Programme submission 30 Jun
- Deadline for programme updates 30 Aug
(inclusion in the programme)
- Application deadline for additional services 15 July
FAQs
My Society has not been contacted for applying to the programme. How can I reach out to EADV to suggest its inclusion in the future programmes?
Please write to [email protected] to suggest your Society, briefly explaining its mission and reason for participating to EADV Congress. Kindly be informed that Subspecialty/International Societies are invited at the discretion of the EADV, and their presence at previous events may be used as a guide.
How can references to commercialised drug products be addressed during a Subspecialty session?
Only molecule or active ingredient names can be referred to in the session. Please be informed that commercial drug names are not allowed.
Can CME accreditation be activated/ organised for a Subspecialty session?
The organisation of CME credits is allowed if it is arranged solely by the SS or IS. EADV will not assist in any way with the arrangements nor the promotion of these CME credits.
How can the session programme / agenda be submitted to EADV?
A copy of the session agenda must be submitted to the EADV Scientific Team ([email protected]) for review. Please be informed that the session’s allotted time must be respected. The EADV Scientific Team will send you the form to be completed once the session has been allocated.
What is the policy for speaker replacement, addition or cancellation?
In case of a speaker replacement, addition, or cancellation up to 5 days before the event start date, the organising secretariat must inform the EADV Scientific Team. This declaration must confirm that no changes have been made to the scientific content of the program.
How many speakers can be accommodated in a session room?
All session rooms can accommodate four speakers at the chair tables and one at the lectern. If you have more than five speakers, these must be seated in the front rows.
What is the process for uploading Session presentations?
As a registered speaker, your presentation can be uploaded in two ways:
- Pre-congress: All registered speakers will receive instructions and a link to upload their presentations online one month before the Congress. We strongly advise uploading all presentations in advance.
- Onsite: All session speakers must review and upload their presentations at the speaker preview room, located in Pavillion 7.1 (level 1) of the Paris Expo Porte de Versailles.
Please be informed that presentations must be uploaded at least 3 hours before the session starts.
