CONGRESS

PARIS
17-20 SEPT 2025

Policies, Terms & Conditions

2024 EADV Congress registration policies

Cancellation by the applicant

Applicants whose order form has been accepted by EADV cannot cancel and all agreed-upon amounts remain due and payable. Under exceptional circumstances represented in writing by the Applicant to EADV, EADV may at its sole discretion, under no obligation, release the Applicant.

The cancellation can be requested until 30 June 2024. After this date, no refunds will be issued.

All cancellation requests must be submitted on the online registration system by selecting the panel Applications.

Refunds

Cancellations received by 30 June 2024 and approved by EADV will be refunded according to the method of payment chosen at registration.

A EUR 50 cancellation fee per cancelled ticket will be applied to all refunds.

Refunds via bank transfer:

  • The participant’s country of residence (or the location of the company performing the registration) must be the same as where the bank is located.
  • All bank charges are at the expense of the participant (or of the company registering the participant).

Refunds by credit card:

  • Will be performed exclusively on the Credit Card used to settle the online payment.

Important information about refunds:

  • All refunds must be requested within 2 months after the end of the event.
  • Refunds are not issued in case a visa application has been rejected by an embassy/consulate.
  • No refunds for unattended meetings or early termination of attendance by the Applicant can be processed.
  • In case of double payment, refund requests must be accompanied by a valid proof of the duplicated payment.
  • Participants submitting and paying their registration incorrectly are not entitled to reimbursement. For example, participants registering as Non-Members and (at a later stage) becoming EADV Members will not receive a reimbursement of the difference between the two fees. Or in the case of creating a new profile and registering as Non-Members despite being active Members.
    This rule also applies to Third-Parties/Group Leaders processing the registration for their delegates incorrectly.
    Please double-check the correct email addresses provided to you and make sure to register with the ones linked to the EADV Membership. In case of an issue with the membership renewal, please contact [email protected]
  • Group Leaders purchasing an incorrect number of tickets, selecting a wrong ticket type or processing double registrations are not entitled to reimbursement.

Name Changes for Individual & Third-Party

  • Name Change request must be submitted on the online registration system by selecting the panel Applications.
  • The cost of a Name Change is EUR 30.
  • Name Changes are possible until Wednesday, 11 September 2024. Therefore, no Name Change requests are accepted after the mentioned date.
  • Name Changes can be requested by the Registration Owner only.
  • Name Changes should be done between delegates of the same registration category.
  • In the case that there is a difference between the ticket rates (for example, in case a member is transferring their ticket to a non-member) the difference in fees must be settled. In case a higher fee was already paid, refunds cannot be made.

For third-party tickets, name changes might be processed for 25% of the participants registered under the Owner Account only.

Name Changes for Groups

The Group Leader is entitled to process name changes at no extra costs only under these conditions:

  • The name change is requested for less than 25% of the total of purchased tickets
  • The name change is between delegates of the same registration category
  • Name changes are possible until Wednesday, 11 September 2024. Therefore, no name change requests are accepted after the mentioned date.

How to proceed with the name change

  1. Insert the new attendee in your group list
  2. Remove the previous attendee from your group list.
  3. Distribute the ticket to the new attendee

Ticket distribution should be managed personally by the Group Leader:

  • Before the deadline, Group Leaders can reassign a previously distributed ticket.
  • After the deadline, tickets already DISTRIBUTED cannot be re-DISTRIBUTED by the Group Leader.
  • Individual and Third-Party registrations are confirmed only upon valid online registration and receipt of full payment. Group registrations are confirmed only when the attendee list has been filled in online and the full payment has been received.
  • To ensure the desired registration fee (Early-bird/Mid-rate tickets), payment and all mandatory documents (such as Proof of Status, copy of passport, medical license, etc.) must be received by the published deadline.
  • Unpaid orders are cancelled without further notification once the deadline has passed. Previously distributed tickets in a group registration that have not been paid by the deadline will be automatically cancelled.
  • Once an invoice is issued, it can no longer be amended. Incorrect invoices can be re-issued with the correct information within 2 months after the end of the event (until 30 November 2024) by sending an email to [email protected]
  • A handling fee of EUR 20 is charged for any administrative change or update in the registration.
  • If any difficulties arise during the event, all requests/discrepancies should be submitted via email to [email protected] or [email protected] after the event.
  • Any specific requests concerning Group registration will not be discussed during the event for any purpose.
  • EUR 20 will be charged to the participant for the change of status from “Non-Healthcare Professional” to “Healthcare professional” (and vice versa)
  • Participant-type change requests will not be considered on-site. For example, participants registering as Non-Members (INDUSTRY) cannot request to change their participant type to Non-Member (DELEGATE) (and vice versa). This rule also applies to Third-Party/Group registrations processed incorrectly.
  • Group registrations on-site are not possible. However, group registration is available online.
  • EUR 80 will be charged to the participant on-site in case the participant’s badge is forgotten, stolen or lost. Reprinting, if necessary, is only possible once, upon proof of such circumstances.
These general policies are part of the registration Terms of Use published on this website, which are to be considered the legal basis for all registrations. Verbal agreements are not binding unless they are later confirmed in writing.

Official Italian Agency for AIFA Procedure

Any Italian pharmaceutical company, supporting or participating in a congress abroad, is subjected to authorization by AIFA (Italian Drug Agency), according to an Italian Government Decree (Decreto Legislativo 219/06 – art. 124).

The request for authorization must be submitted within 60 days before the starting date of the event. The appointed agency to collect all applications from pharmaceutical companies and file them with the AIFA is:

AIM Group International – AIM Education S.r.l.

Cristina Ghidoli
Via G. Ripamonti, 129
20141 Milan, Italy

Tel. +39 02 56601.1
FAX +39 02 70048585
e-mail: [email protected] and/or [email protected]

The data made available through the online registration system is gathered and treated by the EADV in compliance with the Swiss regulation on data protection, in particular in compliance with Sec. 4 of the Swiss Federal Law of June 19, 1992 on Data Protection. All data is treated by the EADV only for organisational purposes, in particular for the registration to meetings as well as for the monitoring of credits for the Continuing Medical Education of the participants.

At any Congress or Symposium each participant receives one badge carrying the family name and the first name of the participant as well as a QR code. Through the QR code, all data on this form can be accessed through software at the sole disposal of the EADV. Each participant shall consider that by accepting any lead retrieval at any physical or virtual stand at the Congress or Symposium, the participant gives the authorisation to the EADV to transfer the data of the participant regarding the postal address and email to the holder of the stand (usually a pharmaceutical company, called “Exhibitor”), including the authorisation to use said data for purposes such as the promotion of pharmaceutical products and similar.

The EADV makes this process possible but does not take any responsibility for what happens with the data after it is being transferred to the Exhibitor. We advise you to make sure that the Exhibitor presents a Privacy Policy.

Frequently Asked Questions

No. The registration fee does not include lunches, coffee breaks and/or dinners.

Yes, visit our SCHOLARSHIP section to find out about opportunities here.

A notification email along with a registration voucher and an invoice is automatically sent by the registration system ([email protected]) upon successful payment of the registration.

You can download a copy of the registration voucher on the online registration system.

If your registration is managed by a company or a third party, please refer to your contact person directly.

No. Credit card payments are only possible with VISA or MasterCard.

Method of payments are available here

No. The daily ticket cannot be requested more than once by/for the same participant.

To attend the EADV Congress for more than one day, a full Congress Ticket valid for the whole duration of the event needs to be purchased.

A Proof of Status is a document that certifies the Trainee/Student/Nurse status of the participant.

Additional information here

EADV invited speakers are directly in contact with the EADV Scientific Dept.

Please kindly contact [email protected] in case of doubt.

Please, make sure your membership dues have been settled. Afterwards, sign in using the email address linked to the Membership account exclusively.

In case of doubt, contact: [email protected]

No, membership has to be renewed in order to register benefiting from the member fee.

Please contact [email protected]

No. Participants submitting and paying their registration as Non-Members will not be entitled to reimbursement if, at a later stage, they become Members. To benefit from the Member registration fees, please apply no later than 2 weeks before the registration deadline, as it takes around 10 days to get a membership application approved.

For more information, please check the EADV membership page.

No. Due to compliance regulations, accompanying persons (including children) are not permitted to attend the Congress.

Childcare facilities will be available for registered participants wishing to benefit from this offer. Further information will follow.

No. The official language of the EADV Event is English and no simultaneous translation is available.

For more information, please read our Registration Terms and Conditions and EADV Terms of Use.

If you have any further questions about the event ticket or registration process, please contact us at [email protected]

BEWARE OF SCAM WEBSITES

Scam companies represent themselves as the official registration provider. They may use a range of tactics to deceive you, including using the EADV logo. We strongly advise that you register only through the official online registration system

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Beware of email scams

Scam companies represent themselves as the official registration provider. They may use a range of tactics to deceive you, including using the EADV logo. We strongly advise that you register only through the official online registration system.

Member category

EADV Nurse and Medical Assistant

EADV Nurse and Medical Assistant Members benefit from a preferential rate.

To take advantage of this rate, the email address linked to the EADV Membership profile must be used during the online registration.

EADV Membership category falling in this category is:

  • Nurse and Medical Assistant

EADV Nurse and Medical Assistant Member are not designated as Healthcare Professionals by default. Please, define the correct status (HCP or Non-HCP) during the registration process according to the Healthcare Professional definition.

Access to Exhibition Area, Company Profiles and Industry Sessions where data or research of prescription medicines are presented will be limited exclusively to Healthcare Professionals (HCPs).

Not an EADV Member? Become a Member and save on registration fees! Click here!

Member category

EADV Student

EADV Student Members benefit from a preferential rate.

To take advantage of this rate, the email address linked to the EADV Membership profile must be used during the online registration.

EADV Membership category falling in this category is:

  • Medical Student

Students are automatically classified as Non-Healthcare Professionals under the current guidelines (HCP definition).

Access to Exhibition Area, Company Profiles and Industry Sessions where data or research of prescription medicines are presented will be limited exclusively to Healthcare Professionals (HCPs).

Not an EADV Member? Become a Member and save on registration fees! Click here!

HEALTHCARE PROFESSIONAL DEFINITION

Important note to Healthcare and Non-Healthcare Professionals

Access to the different areas and sessions of the Congress depends on the status. Please read the description below to ensure you/your delegates comply with the regulations in place.
EADV Members are not designated as Healthcare Professionals by default. Please attribute the correct status (HCP or Non-HCP) during registration.

Definition

A multidisciplinary audience will attend the EADV Congress, and the EADV will assign different classes to healthcare professionals (HCP) and non-Healthcare Professionals (non-HCP) to ensure compliance with these regulations.

Chapter 3 of the Dutch CGR code defines HCPs as follows:
“3.1 In the purpose of this Code of Conduct, the following terms shall bear the following meaning:
healthcare professionals: persons qualified to prescribe or supply prescription-only medicinal products.”

Further explanation is provided in The General information about organising scientific meetings and Frequently Asked Questions from the CGR (Dutch Foundation for the Code for Pharmaceutical Advertising (to be referred to as the general information document from here on out) (20170214 CGR informatie congresorganisaties), where it states (at section 2 a, page 2) that: “In the Netherlands the group of healthcare professionals comprises: physicians, physicians who are being trained to become a specialist (‘artsen in opleiding’), pharmacists, pharmacist’s assistants, obstetricians, dentists, physician assistants, nurse practitioners and specialised nurses.”

Dutch Nurses, in Particular

It further clarifies that:
… “Specialised nurses (limited to the lung, diabetes and oncology areas) only have independent prescription authority if they have completed a specific training programme for this purpose. The completion of this training is entered in the BIG register and so can be checked by anyone. This means that all of the other healthcare providers, such as regular nurses, dieticians, dental hygienists or supportive GP practitioners (‘praktijkondersteuners’), are not healthcare professionals and so – just like patients – belong to the ‘general public’. This group will be referred to below as ‘non-healthcare professionals’.”

In terms of specialised nurses, the explanatory notes to the CGR code (20200701 Explanatory Notes CGR per 20200701) provide a specific list to be taken into consideration:

3.1.d Definition of “healthcare professional”
…. pharmacist’s assistants and nurses with the additional BIG registrations:

Specialised nurses (gespecialiseerd verpleegkundigen):

  • Diabetes nurses
  • Pulmonary care nurses
  • Oncology nurses

Specialised nurses may only be considered as healthcare professionals if their BIG registration states that they have prescription authority. ….
Nurse specialists (NS) (verpleegkundig specialisten):

  • NS providing general healthcare
  • NS providing mental healthcare“

Residents

Lastly, the explanatory notes state (at page 3) that:
“Physicians in training to become a specialist (artsen in opleiding) are also considered as healthcare professionals within the meaning of the Code of Conduct. Medical students are not considered healthcare professional (see Newsletter 2006/4).”

Other Categories

The general information document (sections 2d and e, page 3) goes on to clarify that industry employees and specialised journalists can be exposed to promotional content. Yet patients, patient representatives, and regular press or specialised journalists who target the general public will still be considered non-HCPs and should not be exposed to promotional content.
STUDENTS are NOT considered as Healthcare Professionals under the current guidelines and will be automatically classified as NON-HEALTHCARE PROFESSIONALS.

Industry sessions

Satellite Symposia and Industry Hub Sessions presenting data on the development, research, or other issues related to prescription medicine is restricted to Healthcare Professionals and Industry Participants as indicated by the Industry Session Organizer. All promotional materials and marketing aids related to these industry sessions should be strictly limited to HCPs. Industry Session organisers can limit participation to certain representative groups independently from the EADV recommendations if deemed imperative to achieving the session’s intended purpose. The organising company reserves the right to refuse single categories, particularly if they are not adequately related to the session’s objective and purpose.

The industry session organiser is responsible for compliance with the session.

Name changes for groups

Name changes are possible until Thursday, 2 May 2024Wednesday, 11 September 2024 only (23:59 CEST). Therefore, no name change requests are accepted after the mentioned date.

The Group Leader is entitled to process name changes at no extra costs only under these conditions:

  • The name change is requested for less than 25% of the total of purchased tickets
  • The name change is between delegates of the same registration category

How to proceed with the name change

  1. Remove the previous attendee from your group list.
  2. Insert the new attendee in your group list
  3. Distribute the ticket to the new attendee

Ticket distribution should be managed personally by the Group Leader:

  • Before the deadline, Group Leaders can reassign a previously distributed ticket.
  • After the deadline, tickets already distributed cannot be re-distributed by the Group Leader.

Non Member category

Nurse and Medical Assistant

  • Registration is possible until Wed, 7 May 2025 only
  • Registration is possible until TBD only

This category is open to licensed practical, registered or practitioner nurses involved in the nursing care of dermatology and venereology patients.

Make sure the correct HCP status is selected by filling out the profile online according to the Healthcare Professional definition.

As a multidisciplinary audience will be attending the event, please make sure to select the right category, Healthcare Professionals (HCPs) and Non-Healthcare Professionals (NON-HCPs), during the registration process.

Access to any Industry Sessions where data or research of prescription medicines is presented will be limited exclusively to Healthcare Professionals (HCPs) only.

The application has to be accompanied by:

  • A copy of the current Medical License/Diploma
  • An up-to-date proof of status (a document that certifies the Nurse / Medical Assistant status of the participant) including the following information:
    1. It must be issued in English;
    2. It must be issued on official hospital letterhead;
    3. The date of issue must not be older than 6 months from the date of registration;
    4. It must clearly state your nurse position within the institution, practice, etc.
    5. It must display the applicant’s full name and date of birth;
    6. It must be signed by the head of the department confirming the status of the applicant;
    7. It must include the following details about the head of the department: full name, department, email address and telephone number;

If all the documents are appropriately submitted, it takes around 10 days for the registration team to review your application (please consider these timings while applying to meet any deadlines).

Member category

EADV Resident

EADV Resident Members benefit from a preferential rate.

To take advantage of this rate, the email address linked to the EADV Membership profile must be used during the online registration.

EADV Membership categories falling in this category are:

  • Medical Resident
  • Junior Resident
  • International Junior Resident
  • Junior Scientist in full time training
  • International Scientist in full time training

EADV Resident Members are not designated as Healthcare Professionals by default. Please, define the correct status (HCP or Non-HCP) during the registration process according to the Healthcare Professional definition.

Access to Exhibition Area, Company Profiles and Industry Sessions where data or research of prescription medicines are presented will be limited exclusively to Healthcare Professionals (HCPs).

Not an EADV Member? Become a Member and save on registration fees! Click here!

Non Member category

Student (under 35 years old)

  • Registration is possible until Wed, 7 May 2025 only
  • Registration is possible until TBD only

This category is open to medical students under the age of 35.

Students are not considered Healthcare Professionals (HCP) under the current guidelines and will be automatically classified as Non-Healthcare Professionals (NON-HCP). Therefore, they have access to the Scientific Sessions but do not have access to the Industry Sessions restricted to HCPs (if any). 

The application has to be accompanied by:

  • An up-to-date proof of status (a document that certifies the Student status of the participant) including the following information:
    1. It must be issued in English;
    2. It must be issued on the official university letterhead;
    3. The date of issue must not be older than 6 months from the date of registration;
    4. It must display the applicant’s full name and date of birth;
    5. It must be certified by the academic institution confirming the status of the applicant;
    6. It must include the following details about the institution: full name, faculty, email address and telephone number of the secretariat or the person issuing the document.
  • A copy of the passport

If all the documents are appropriately submitted, it takes around 10 days for the registration team to review your application (please consider these timings while applying before a deadline).

Important: Students who already turned 35 are requested to register as Non Members (DELEGATE). If they wish, they are eligible to apply for an EADV membership (no age limits are in place).

Non Member category

Trainees (under 35 years old)

  • Registration is possible until Wed, 7 May 2025 only
  • Registration is possible until TBD only

This category is for those under 35 years of age, who are enrolled in a full-time training programme in Dermatology and/or Venereology.

Make sure the correct HCP status is selected by filling out the profile online according to the Healthcare Professional definition.

As a multidisciplinary audience will be attending this event, please make sure to select the right category, Healthcare Professionals (HCPs) and Non-Healthcare Professionals (NON-HCPs), during the registration process.

Access to any Industry Sessions where data or research of prescription medicines is presented will be limited exclusively to Healthcare Professionals (HCPs) only.

The application has to be accompanied by:

  • An up-to-date trainee proof of status (a document that certifies the Trainee status of the participant) including the following information:
    1. It must be issued in English;
    2. It must be issued on official hospital letterhead;
    3. The date of issue must not be older than 6 months from the date of registration;
    4. It must clearly state your position within the institution, practice, etc.
    5. It must display the applicant’s full name and date of birth;
    6. It must be signed by the head of the department (hospital or academic institution) confirming the status of the applicant;
    7. It must include the following details about the head of the department: full name, department, email address and telephone number;
  • A copy of the passport

If all the documents are appropriately submitted, it takes around 10 days for the registration team to review your application (please consider these timings while applying  to meet any deadlines).

Important: Trainees who already turned 35 are requested to register as Non Members (DELEGATE). If they wish, they are eligible to apply for an EADV membership (no age limits are in place).

Non Member category

Non Member (INDUSTRY)

Non-Members (Industry) are industry employees working in the field of dermatology (such as distributors, industry representatives, marketers, business developers, CEOs, COOs, etc.). They will be granted access to the Scientific Sessions, Exhibition area, and Industry sessions independently from their status (Healthcare Professional or Non-Healthcare Professional).

The application has to be accompanied by an official document confirming that the ticket is being issued for an employee, working in the industry.

Industries processing a Group registration and Exhibiting company registration are NOT required to upload this document.

The company name will be shown on the delegate's badge

Non Member category

Non Member (DELEGATE)

This category applies to all delegates who are not members of the EADV.

As a multidisciplinary audience will be attending the EADV events, please make sure to select the right category, Healthcare Professionals (HCPs) and Non-Healthcare Professionals (NON-HCPs), during the registration process.

Access to any Industry Sessions where data or research of prescription medicines is presented will be limited exclusively to Healthcare Professionals (HCPs) only.

If you are an employee in the industry, working in the field of dermatology, please refer to the “Non Member (INDUSTRY)” category.

Member category

EADV Member

EADV Members benefit from a preferential rate.

To take advantage of this rate, the email address linked to the EADV Membership profile must be used during the online registration.

EADV Membership categories falling in this category are:

  • Scientist with PhD
  • Junior Scientist with Phd
  • International Scientist with PhD under 35
  • International Scientist with PhD
  • Fellow
  • Junior Fellow
  • International Junior Fellow
  • International Fellow
  • Associate
  • International Associate

EADV Members are not designated as Healthcare Professionals by default. Please, define the correct status (HCP or Non-HCP) during the registration process according to the Healthcare Professional definition.

Access to Exhibition Area, Company Profiles and Industry Sessions where data or research of prescription medicines are presented will be limited exclusively to Healthcare Professionals (HCPs).

Not an EADV Member? Become a Member and save on registration fees! Click here!