ST JULIAN'S - MALTA

16-18 MAY 2024

DEEP KNOWING
TO KEEP GROWING

Letter of invitation

A Letter of Invitation can be provided by EADV to the applicant only upon the completion of the registration process and the receipt of payment.

Applicants can apply for a letter of invitation online. Please follow the instructions on this page.

Please note that a letter of invitation implies no obligation by the Organisers to cover the registration fees, accommodation, travel expenses or any other costs connected to the applicant’s participation in the meeting.

The Registration Team will review the request and respond within 10 working days.

If the registration is not finalised and paid, the Letter of Invitation request will be rejected. Please apply again once registration is complete.

Travel to Malta (Passport and Visa)

Malta is a member of the European Union and belongs to the Schengen Area.

Please note that all travellers, except for those exempt from visa requirements, should apply for the corresponding visa at the local Embassy or Consulate of Malta before leaving their country.

People in possession of a valid residence permit or a valid long-term visa issued by another Schengen Member State should check the validity of the visa to avoid any inconvenience.

If an entry visa is required, please allow sufficient time for the application procedure. The process may be long in certain countries, so we recommend that you contact the nearest Embassy or Consulate of Malta to determine your personal case.

How to request your personal and official invitation letter to attend the EADV Symposium in Malta

Please send the mentioned documentation to registration@eadvsymposium.org before applying for a Letter of Invitation.

INDIVIDUAL REGISTRATION

Once your registration and payment have been successfully finalised, log on to the online registration system, select the panel “Invitation Letter” and submit the request.

THIRD-PARTY AND GROUP REGISTRATION

Once the registration and payment have been successfully finalised, the person managing the Third-Party registration (Contact Person) or the Group (Group Leader) needs to log on to the online registration system, select the panel “Invitation Letter” and submit the request for every participant.

Proof of affiliation

For non-members of the EADV

  1. Non-EADV Members belonging to one of the below-listed countries are also required to provide EADV with an official document issued in English by a recognised entity (e.g., Hospital, Institution, University, Local Dermatological Association, etc.), confirming the following:
    • the attendee is working as a dermatologist in the country of origin and/or
    • the attendee is affiliated with the National Dermatological Society of the country of origin
  1. Non-EADV Members (INDUSTRY) belonging to one of the below-listed countries are also required to provide EADV with an official document confirming that their employer is requesting that they attend the relevant EADV event.

List of countries requiring proof of affiliation:

Belarus

Iran

Somalia

Burundi

Iraq

Sudan

Central African Republic

Libya

Syria

Congo

Mali

Venezuela

Guinea

Myanmar

Yemen

Guinea-Bissau

North Korea

Zimbabwe

If you have any further questions about the event ticket or registration process,
please contact us at registration@eadvsymposium.org

NAME CHANGES FOR GROUPS

The Group Leader is entitled to process name changes at no extra costs only under these conditions:

  • The name change is requested for less than 25% of the total of purchased tickets
  • The name change is between delegates of the same registration category
  • Name changes are possible until Thursday, 2 May 2024 only (23:59 CEST). Therefore, no name change requests are accepted after the mentioned date.

How to proceed with the name change

  1. Remove the previous attendee from your group list.
  2. Insert the new attendee in your group list
  3. Distribute the ticket to the new attendee

Ticket distribution should be managed personally by the Group Leader:

  • Before the deadline, Group Leaders can reassign a previously distributed ticket.
  • After the deadline, tickets already DISTRIBUTED cannot be re-DISTRIBUTED by the Group Leader.

HEALTHCARE PROFESSIONAL DEFINITION

Carefully read the below description to make sure you/your delegates are compliant with Malta’s regulations.

EADV Members are not designated as Healthcare Professionals by default

Please, define the correct status (HCP or Non-HCP) during the registration process.

Definition

According to the European Union Directive 2001/83 /EC (and amended version 2010/84/EU), the promotion of prescription only medicines should be directed solely at Healthcare Professionals or any person who is authorised to prescribe or handle them.

As a multidisciplinary audience will be attending the EADV Symposium, the delegates must  indicate if they are Healthcare Professionals (HCP) or Non-Healthcare Professionals (Non-HCP) to ensure compliance with these regulations.

Access to the different areas and sessions of the Symposium depends on the status as Healthcare Professional or as Non-Healthcare Professional. 

The Pharmaceutical Research Based Industry Malta Association (2014) defines HCP as:

Any member of the medical, dental, pharmacy or nursing professions or any other person who in the course of his or her professional activities may prescribe, purchase, supply or administer a medicinal product. “

Industry sessions and advertising

Sections of the code also relevant to a congress held in Malta:

Any such promotional material (excluding promotional aids) is accompanied by a suitable statement indicating countries in which the product is registered and makes clear that the product or use is not registered locally, and any such promotional material which refers to the prescribing information (indications, warnings etc.) authorized in a country or countries where the medicinal product is registered should be accompanied by an explanatory statement indicating that registration conditions differ internationally.

Satellite Symposia presenting data on the development, research or other issues related to prescription medicine can be restricted to Healthcare Professionals and Industry Participants only upon indication provided by the Industry Session Organizer. All promotional materials and marketing aids related to these industry sessions should be strictly limited to HCPs only.

Industry Session organisers could limit participation to certain representative groups independently from the EADV recommendations if deemed imperative to the achievement of the intended purpose of the Industry session. The organising company reserves the right to refuse single categories, in particular if not adequately related to the objective and purpose of the session.

The industry session organizer is responsible for the compliance of the session.

Other categories

STUDENTS are NOT considered as Healthcare Professionals under the current guidelines and will be automatically classified as NON-HEALTHCARE PROFESSIONALS.

PATIENT ASSOCIATION REPRESENTATIVES must indicate whether they are Healthcare Professionals or not at registration.