CONGRESS

PARIS
17-20 SEPT 2025

group registration

GROUP REGISTRATION

For groups of 10+ participants

Active EADV Members benefit from a preferential rate

To take advantage of this rate, log in using the email address and password linked to your EADV Membership account (MyEADV).

LEARN MORE

Before registering

REGISTRATION CATEGORY

dermatology professionals eadv members

We kindly suggest to check your attendees’ registration categories before starting the registration process. 

CHECK NOW

COLLECT ALL OTHER MANDATORY ATTENDEE INFORMATION

EMAIL ADDRESS

The active email address (business or private) of each delegate. Otherwise your clients cannot access the event, claim certificates or CME credits.

The online registration system can automatically recognize an EADV Member only if you use the email address connected to the Membership account.+A refund is not allowed if an attendee becomes EADV Member after registration or an incorrect email address was used for registration

Personal information

Full name, gender, date of birth, nationality, country of residence

Company / Workplace

Non member (industry):
The company name will be shown on the delegate's badge

Healthcare professional status

HCP or NON-HCP

ADDITIONAL DOCUMENTATION

Please note that additional documentation is required for the following categories:

TRAINEES

Proof of Status & Passport

NURSES

Proof of Status & Diploma or Medical license

STUDENTS

Proof of Status & Passport

Registrations for the above mentioned categories are only possible until Wednesday, 11 September 2024.

Non member (industry)

Unlike the other types of registration, no Proof of affiliation is required

DEADLINES

To qualify for a ticket rate (Early Rate, Mid-Rate, Full Rate), tickets as part of a Group registration must meet the following conditions, before the ticket deadline.
Tickets that do not meet these conditions before the deadline, will be cancelled.

Each purchased ticket MUST BE assigned to an attendee

Blank registrations are not allowed

Tickets MUST BE paid FOR

How to register

Select ‘Group Registration’ if you would like to register for a group composed of more than 10 participants

Participants can be added to the same group at any point and via multiple orders

FAMILIARIZE WITH THE GROUP REGISTRATION PROCESS

Add participant

Create the list of participants

Add contingent

Add the tickets

Distribute

Assign tickets to participants

Pay

Go to payment

SEND

Send voucher(s) to participants

1

ACCESS REGISTRATION PLATFORM

The registration must be processed only through the official online registration system

ACCESS NOW

2

LOGIN / REGISTER AS GROUP LEADER

LOGIN to your existing account or CREATE ACCOUNT if you don’t have one.

  • The Group Leader’s contact email address cannot be changed during the registration.
  • The registration team will not contact your attendees directly and will not provide any documents to your delegates.

Create account

Create a new m-anage.com account

Login

Login with your m-anage account

NAME CHANGES

Click for more information

CERTIFICATES

Group Leaders are not allowed to collect the certificates of their participants. Attendees are the only entity/person entitled to download their personal documents.For more information visit the Certificates page or contact [email protected]

3

START GROUP REGISTRATION

After logging in, click on Group Registration

Group Registration

Register groups with > 10 people

4

CHOOSE A GROUP NAME

Query for group name

Save

5

CREATE ATTENDEES LIST

You can choose between two methods for adding participants to your group:

METHOD 1: BULK UPLOAD

1. Click Import button on the bottom left of your screen

  • Bulk upload

2. Download template of your Excel list

Download

3. Fill it with your group's details

4. Upload it to the platform to continue

Upload

Problems uploading the template?

METHOD 2: MANUAL / SINGLE UPLOAD

1. Click on "New participant"

  • New participant

2. Fill with your attendee's details

  • If your attendee is an EADV Member all information will be automatically filled

3. Add delegate or proceed

  • Add delegate
  • Done

6

REVIEW / EDIT GROUP LIST

In the Group Registration – Overview page click on Add participants to review/edit your list

Click

to view attendee's registration details

Ticket status displaying a green tick means that this attendee is already registered:

Go back to the attendees list and remove this attendee, as they already have an assigned ticket.

No ticket assigned: you can proceed with the registration

7

ACCESS THE TICKET PURCHASE AREA

Purchase new tickets by returning to Group Registration – Overview, and clicking Buy contingent

More tickets can be purchased with a new order for the same group at a later stage

REGISTRATION OVERVIEW

View your attendees and their registration categories before purchasing tickets

Buy contingent

8

PURCHASE TICKETS

  1. Expand the drop down menu for Virtual or On-site Ticket
  2. Select ticket type
  3. select the amount of tickets you need for each registration category

Registration categories must match the ticket type to allow the distribution

EADV Member

0

EADV Resident Member

0

[...]

9

TICKET DISTRIBUTION

  1. Return to Group Registration – Overview
  2. Click Distribute
  3. Assign ticket to each attendee

DISTRIBUTE A TICKET

Assign ticket to each attendee by clicking next to its name in the column.
Alternatively, use the button Distribute to all

A ticket is assigned when the green mark shows next to an attendee's name

10

SEND / DOWNLOAD VOUCHERS

  1. Return to Group Registration – Overview
  2. Click Ticket pick-up management
  3. Send or download vouchers
  • Ticket pick-up management

You can choose between two methods for sending vouchers to your attendees:

  • Send vouchers to group

Send all vouchers at once through the Registration System. Delegates will receive an email from [email protected]

This button can be used more than once to resend all vouchers

Ask your attendees to check their junk folder if a voucher doesn't arrive after few minutes

  • Generate voucher download

Download all vouchers in a zip file to send them afterwards.

GET YOUR BADGE

On-site attendance

Scan the QR code of your voucher at the self-printing machines placed in the Registration area of the venue.

SCAN PRINTED VOUCHER

or

SCAN DIGITAL VOUCHER

EADV CONGRESS BADGE

Virtual attendance

Log in to the virtual platform with the credentials in your voucher to enjoy the virtual congress.

LOGIN

VIRTUAL CONGRESS

Group pick up request

Group leaders may pick up all the badges and, if applicable, the transportation passes associated with their registration the day before the Congress opening 24 September 2024 by appointment only (no partial pick is allowed).

The vouchers for virtual registration should be sent to attendees by the Group Leader, following step 10 of the above group registration instructions.

The appointment for the group pick up should be reserved in advance by 11 September 2024. Since places are limited, your place is not secured until it is confirmed by the registration team.

Request an appointment by sending an email to [email protected] 

If you have any further questions about the Group registration process,
please contact us at [email protected]

European Academy of Dermatology and Venereology - Logo Red
Facebook Instagram Linkedin Spotify Youtube
Contact
Imprint & Privacy policy
EADV Team
Cookie policy
CAREERS
Terms of use

Only trust information from our official website: eadv.org | Copyright 2024 EADV

HEALTHCARE PROFESSIONAL DEFINITION

Important note to Healthcare and Non-Healthcare Professionals

Access to the different areas and sessions of the Congress depends on the status. Please read the description below to ensure you/your delegates comply with the regulations in place.
EADV Members are not designated as Healthcare Professionals by default. Please attribute the correct status (HCP or Non-HCP) during registration.

Definition

A multidisciplinary audience will attend the EADV Congress, and the EADV will assign different classes to healthcare professionals (HCP) and non-Healthcare Professionals (non-HCP) to ensure compliance with these regulations.

Chapter 3 of the Dutch CGR code defines HCPs as follows:
“3.1 In the purpose of this Code of Conduct, the following terms shall bear the following meaning:
healthcare professionals: persons qualified to prescribe or supply prescription-only medicinal products.”

Further explanation is provided in The General information about organising scientific meetings and Frequently Asked Questions from the CGR (Dutch Foundation for the Code for Pharmaceutical Advertising (to be referred to as the general information document from here on out) (20170214 CGR informatie congresorganisaties), where it states (at section 2 a, page 2) that: “In the Netherlands the group of healthcare professionals comprises: physicians, physicians who are being trained to become a specialist (‘artsen in opleiding’), pharmacists, pharmacist’s assistants, obstetricians, dentists, physician assistants, nurse practitioners and specialised nurses.”

Dutch Nurses, in Particular

It further clarifies that:
… “Specialised nurses (limited to the lung, diabetes and oncology areas) only have independent prescription authority if they have completed a specific training programme for this purpose. The completion of this training is entered in the BIG register and so can be checked by anyone. This means that all of the other healthcare providers, such as regular nurses, dieticians, dental hygienists or supportive GP practitioners (‘praktijkondersteuners’), are not healthcare professionals and so – just like patients – belong to the ‘general public’. This group will be referred to below as ‘non-healthcare professionals’.”

In terms of specialised nurses, the explanatory notes to the CGR code (20200701 Explanatory Notes CGR per 20200701) provide a specific list to be taken into consideration:

3.1.d Definition of “healthcare professional”
…. pharmacist’s assistants and nurses with the additional BIG registrations:

Specialised nurses (gespecialiseerd verpleegkundigen):

  • Diabetes nurses
  • Pulmonary care nurses
  • Oncology nurses

Specialised nurses may only be considered as healthcare professionals if their BIG registration states that they have prescription authority. ….
Nurse specialists (NS) (verpleegkundig specialisten):

  • NS providing general healthcare
  • NS providing mental healthcare“

Residents

Lastly, the explanatory notes state (at page 3) that:
“Physicians in training to become a specialist (artsen in opleiding) are also considered as healthcare professionals within the meaning of the Code of Conduct. Medical students are not considered healthcare professional (see Newsletter 2006/4).”

Other Categories

The general information document (sections 2d and e, page 3) goes on to clarify that industry employees and specialised journalists can be exposed to promotional content. Yet patients, patient representatives, and regular press or specialised journalists who target the general public will still be considered non-HCPs and should not be exposed to promotional content.
STUDENTS are NOT considered as Healthcare Professionals under the current guidelines and will be automatically classified as NON-HEALTHCARE PROFESSIONALS.

Industry sessions

Satellite Symposia and Industry Hub Sessions presenting data on the development, research, or other issues related to prescription medicine is restricted to Healthcare Professionals and Industry Participants as indicated by the Industry Session Organizer. All promotional materials and marketing aids related to these industry sessions should be strictly limited to HCPs. Industry Session organisers can limit participation to certain representative groups independently from the EADV recommendations if deemed imperative to achieving the session’s intended purpose. The organising company reserves the right to refuse single categories, particularly if they are not adequately related to the session’s objective and purpose.

The industry session organiser is responsible for compliance with the session.

Non Member category

Trainees (under 35 years old)

  • Registration is possible until Wed, 7 May 2025 only
  • Registration is possible until TBD only

This category is for those under 35 years of age, who are enrolled in a full-time training programme in Dermatology and/or Venereology.

Make sure the correct HCP status is selected by filling out the profile online according to the Healthcare Professional definition.

As a multidisciplinary audience will be attending this event, please make sure to select the right category, Healthcare Professionals (HCPs) and Non-Healthcare Professionals (NON-HCPs), during the registration process.

Access to any Industry Sessions where data or research of prescription medicines is presented will be limited exclusively to Healthcare Professionals (HCPs) only.

The application has to be accompanied by:

  • An up-to-date trainee proof of status (a document that certifies the Trainee status of the participant) including the following information:
    1. It must be issued in English;
    2. It must be issued on official hospital letterhead;
    3. The date of issue must not be older than 6 months from the date of registration;
    4. It must clearly state your position within the institution, practice, etc.
    5. It must display the applicant’s full name and date of birth;
    6. It must be signed by the head of the department (hospital or academic institution) confirming the status of the applicant;
    7. It must include the following details about the head of the department: full name, department, email address and telephone number;
  • A copy of the passport

If all the documents are appropriately submitted, it takes around 10 days for the registration team to review your application (please consider these timings while applying  to meet any deadlines).

Important: Trainees who already turned 35 are requested to register as Non Members (DELEGATE). If they wish, they are eligible to apply for an EADV membership (no age limits are in place).

Non Member category

Nurse and Medical Assistant

  • Registration is possible until Wed, 7 May 2025 only
  • Registration is possible until TBD only

This category is open to licensed practical, registered or practitioner nurses involved in the nursing care of dermatology and venereology patients.

Make sure the correct HCP status is selected by filling out the profile online according to the Healthcare Professional definition.

As a multidisciplinary audience will be attending the event, please make sure to select the right category, Healthcare Professionals (HCPs) and Non-Healthcare Professionals (NON-HCPs), during the registration process.

Access to any Industry Sessions where data or research of prescription medicines is presented will be limited exclusively to Healthcare Professionals (HCPs) only.

The application has to be accompanied by:

  • A copy of the current Medical License/Diploma
  • An up-to-date proof of status (a document that certifies the Nurse / Medical Assistant status of the participant) including the following information:
    1. It must be issued in English;
    2. It must be issued on official hospital letterhead;
    3. The date of issue must not be older than 6 months from the date of registration;
    4. It must clearly state your nurse position within the institution, practice, etc.
    5. It must display the applicant’s full name and date of birth;
    6. It must be signed by the head of the department confirming the status of the applicant;
    7. It must include the following details about the head of the department: full name, department, email address and telephone number;

If all the documents are appropriately submitted, it takes around 10 days for the registration team to review your application (please consider these timings while applying to meet any deadlines).

Non Member category

Student (under 35 years old)

  • Registration is possible until Wed, 7 May 2025 only
  • Registration is possible until TBD only

This category is open to medical students under the age of 35.

Students are not considered Healthcare Professionals (HCP) under the current guidelines and will be automatically classified as Non-Healthcare Professionals (NON-HCP). Therefore, they have access to the Scientific Sessions but do not have access to the Industry Sessions restricted to HCPs (if any). 

The application has to be accompanied by:

  • An up-to-date proof of status (a document that certifies the Student status of the participant) including the following information:
    1. It must be issued in English;
    2. It must be issued on the official university letterhead;
    3. The date of issue must not be older than 6 months from the date of registration;
    4. It must display the applicant’s full name and date of birth;
    5. It must be certified by the academic institution confirming the status of the applicant;
    6. It must include the following details about the institution: full name, faculty, email address and telephone number of the secretariat or the person issuing the document.
  • A copy of the passport

If all the documents are appropriately submitted, it takes around 10 days for the registration team to review your application (please consider these timings while applying before a deadline).

Important: Students who already turned 35 are requested to register as Non Members (DELEGATE). If they wish, they are eligible to apply for an EADV membership (no age limits are in place).

Non Member category

Non Member (INDUSTRY)

Non-Members (Industry) are industry employees working in the field of dermatology (such as distributors, industry representatives, marketers, business developers, CEOs, COOs, etc.). They will be granted access to the Scientific Sessions, Exhibition area, and Industry sessions independently from their status (Healthcare Professional or Non-Healthcare Professional).

The application has to be accompanied by an official document confirming that the ticket is being issued for an employee, working in the industry.

Industries processing a Group registration and Exhibiting company registration are NOT required to upload this document.

The company name will be shown on the delegate's badge

Name changes for groups

Name changes are possible until Thursday, 2 May 2024Wednesday, 11 September 2024 only (23:59 CEST). Therefore, no name change requests are accepted after the mentioned date.

The Group Leader is entitled to process name changes at no extra costs only under these conditions:

  • The name change is requested for less than 25% of the total of purchased tickets
  • The name change is between delegates of the same registration category

How to proceed with the name change

  1. Remove the previous attendee from your group list.
  2. Insert the new attendee in your group list
  3. Distribute the ticket to the new attendee

Ticket distribution should be managed personally by the Group Leader:

  • Before the deadline, Group Leaders can reassign a previously distributed ticket.
  • After the deadline, tickets already distributed cannot be re-distributed by the Group Leader.

Group Visitor template

One or more compilation errors in the visitors’ form is the most likely cause why the system does not accept your file.

DROPDOWN SELECTOR

Some fields must be filled exclusively by using the integrated dropdown menu

MANDATORY FIELDS

Columns marked with * are mandatory

PAY ATTENTION TO MISSPELLED EMAILS

Make sure you use valid email address, otherwise they cannot access the event, claim certificates or CME credits

ERROR CORRECTION

The Registration Team cannot correct the errors on your file

Beware of email scams

Scam companies represent themselves as the official registration provider. They may use a range of tactics to deceive you, including using the EADV logo. We strongly advise that you register only through the official online registration system.

Member category

EADV Nurse and Medical Assistant

EADV Nurse and Medical Assistant Members benefit from a preferential rate.

To take advantage of this rate, the email address linked to the EADV Membership profile must be used during the online registration.

EADV Membership category falling in this category is:

  • Nurse and Medical Assistant

EADV Nurse and Medical Assistant Member are not designated as Healthcare Professionals by default. Please, define the correct status (HCP or Non-HCP) during the registration process according to the Healthcare Professional definition.

Access to Exhibition Area, Company Profiles and Industry Sessions where data or research of prescription medicines are presented will be limited exclusively to Healthcare Professionals (HCPs).

Not an EADV Member? Become a Member and save on registration fees! Click here!

Member category

EADV Student

EADV Student Members benefit from a preferential rate.

To take advantage of this rate, the email address linked to the EADV Membership profile must be used during the online registration.

EADV Membership category falling in this category is:

  • Medical Student

Students are automatically classified as Non-Healthcare Professionals under the current guidelines (HCP definition).

Access to Exhibition Area, Company Profiles and Industry Sessions where data or research of prescription medicines are presented will be limited exclusively to Healthcare Professionals (HCPs).

Not an EADV Member? Become a Member and save on registration fees! Click here!

Member category

EADV Resident

EADV Resident Members benefit from a preferential rate.

To take advantage of this rate, the email address linked to the EADV Membership profile must be used during the online registration.

EADV Membership categories falling in this category are:

  • Medical Resident
  • Junior Resident
  • International Junior Resident
  • Junior Scientist in full time training
  • International Scientist in full time training

EADV Resident Members are not designated as Healthcare Professionals by default. Please, define the correct status (HCP or Non-HCP) during the registration process according to the Healthcare Professional definition.

Access to Exhibition Area, Company Profiles and Industry Sessions where data or research of prescription medicines are presented will be limited exclusively to Healthcare Professionals (HCPs).

Not an EADV Member? Become a Member and save on registration fees! Click here!

Non Member category

Non Member (DELEGATE)

This category applies to all delegates who are not members of the EADV.

As a multidisciplinary audience will be attending the EADV events, please make sure to select the right category, Healthcare Professionals (HCPs) and Non-Healthcare Professionals (NON-HCPs), during the registration process.

Access to any Industry Sessions where data or research of prescription medicines is presented will be limited exclusively to Healthcare Professionals (HCPs) only.

If you are an employee in the industry, working in the field of dermatology, please refer to the “Non Member (INDUSTRY)” category.

Member category

EADV Member

EADV Members benefit from a preferential rate.

To take advantage of this rate, the email address linked to the EADV Membership profile must be used during the online registration.

EADV Membership categories falling in this category are:

  • Scientist with PhD
  • Junior Scientist with Phd
  • International Scientist with PhD under 35
  • International Scientist with PhD
  • Fellow
  • Junior Fellow
  • International Junior Fellow
  • International Fellow
  • Associate
  • International Associate

EADV Members are not designated as Healthcare Professionals by default. Please, define the correct status (HCP or Non-HCP) during the registration process according to the Healthcare Professional definition.

Access to Exhibition Area, Company Profiles and Industry Sessions where data or research of prescription medicines are presented will be limited exclusively to Healthcare Professionals (HCPs).

Not an EADV Member? Become a Member and save on registration fees! Click here!