ST JULIAN'S - MALTA

16-18 MAY 2024

DEEP KNOWING
TO KEEP GROWING

GROUP REGISTRATION

For groups of 10+ participants

Any special requests must be sent to the Registration Department  group@eadvsymposium.org no later than Thursday, 2 May 2024.

Active EADV Members benefit from a preferential rate

To take advantage of this rate, log in using the email address and password linked to your EADV Membership account (MyEADV).

Before registering

REGISTRATION CATEGORY

dermatology professionals eadv members

We kindly suggest to check your attendees’ registration categories before starting the registration process. 

COLLECT ALL OTHER MANDATORY ATTENDEE INFORMATION

EMAIL ADDRESS

The active email address (business or private) of each delegate. Otherwise your clients cannot access the event, claim certificates or CME credits.

The online registration system can recognize an EADV Member only if you use the email address connected to the Membership account.+A refund is not allowed if an attendee becomes EADV Member after registration or an incorrect email address was used for registration

Personal information

Full name, gender, date of birth, nationality, country of residence

Company / Workplace

Non member (industry):
The company name will be shown on the delegate's badge

ADDITIONAL DOCUMENTATION

Please note that additional documentation is required for the following categories:

TRAINEES

Proof of Status & Passport

NURSES & Medical Assistants

Proof of Status & Diploma or Medical license

STUDENTS

Proof of Status & Passport

Non member (industry)

Unlike the other types of registration, no Proof of affiliation is required

Registrations for these special categories are only possible until Thursday, 2 May 2024.

DEADLINES

To qualify for a ticket rate (Early Rate, Mid-Rate, Full Rate), tickets as part of a Group registration must meet the following conditions, before the ticket deadline.
Tickes that do not meet these conditions before the deadline, will be cancelled.

Each purchased ticket MUST BE assigned to an attendee

Blank registrations are not allowed

Tickets MUST BE paid FOR

How to register

Select ‘Group Registration’ if you would like to register for a group composed of more than 10 participants

Participants can be added to the Group Registration, at any point, and via multiple orders

FAMILIARISE YOURSELF WITH THE GROUP REGISTRATION PROCESS

Add participant

Create the list of participants

Add contingent

Add the tickets

Distribute

Assign tickets to participants

Pay

Go to payment

SEND

Send voucher(s) to participants

1

ACCESS REGISTRATION PLATFORM

The registration must be processed only through the official online registration system

2

LOGIN / REGISTER AS GROUP LEADER

LOGIN to your existing account or CREATE ACCOUNT if you don’t have one.

  • The Group Leader’s contact email address cannot be changed during the registration.
  • The registration team will not contact your attendees directly and will not provide any documents to your delegates.

Create account

Create a new m-anage.com account

Login

Login with your m-anage account

CERTIFICATES

Group Leaders are not allowed to collect the certificates of their attendees. Delegates are the only entity/person entitled to download their personal documents.For more information visit the Certificates page or contact scientific@eadv.org

3

START GROUP REGISTRATION

After logging in, click on Group Registration

Group Registration

Register groups with > 10 people

4

CHOOSE A GROUP NAME

Query for group name

Save

5

CREATE ATTENDEE LIST

You can choose between two methods for adding participants to your group:

METHOD 1: BULK UPLOAD

1. Click Import button on the bottom left of your screen

2. Download template of your Excel list

Download

3. Fill it with your group's details

4. Upload it to the platform to continue

Upload

METHOD 2: MANUAL / SINGLE UPLOAD

1. Click on "New participant"

2. Fill in with your attendee's details

3. Add delegate or proceed

6

REVIEW / EDIT GROUP LIST

On the Group Registration – Overview page click on Add participants to review/edit your list

Click to view attendee's registration status

Ticket status displaying a green tick means that this attendee is already registered:

Go back to the attendees list and remove this attendee, as they already have an assigned ticket.

No ticket assigned: you can proceed with the registration

7

PURCHASE TICKETS

  1. Return to Group Registration – Overview
  2. Click Buy contingent
  3. Select ticket type
  4. Go to payment

REGISTRATION OVERVIEW

View your attendees and their registration categories before purchasing tickets

Buy contingent

Ticket type 1

0

Ticket type 2

1

Ticket type 3

0

Registration categories must match the ticket type to allow the distribution

8

TICKET DISTRIBUTION

  1. Return to Group Registration – Overview
  2. Click Distribute
  3. Assign ticket to each attendee

DISTRIBUTE A TICKET

Assign a ticket to each attendee by clicking next to their name in the column.
Alternatively, use the button Distribute to all

A ticket is assigned when the green mark shows next to an attendee's name

9

SEND / DOWNLOAD VOUCHERS

  1. Return to Group Registration – Overview
  2. Click Ticket pick-up management
  3. Send or download vouchers

You can choose between two methods for sending vouchers to your attendees:

Send all vouchers at once through the Registration System. Delegates will receive an email from noreply@mail.m-anage.com

Ask your attendees to check their junk folder if a voucher doesn't arrive after a few minutes

Download all vouchers in a zip file to send afterwards.

GET YOUR BADGE

Please scan the QR code on your voucher at the self printing machines located in the Registration area of the venue to get your badge.

PRINTED VOUCHER

or

DIGITAL VOUCHER

EADV SYMPOSIUM badge

Group leaders may pick up all the badges included in their registration the day before the Symposium opening by appointment only. The appointment for the group pick up should be reserved in advance by 2 May 2024. Since places are limited, your place is not secured until it is confirmed by the registration team.

Request an appointment by sending an email to group@eadvsymposium.org 

If you have any further questions about the Group registration process,
please contact us at group@eadvsymposium.org

HEALTHCARE PROFESSIONAL DEFINITION

Carefully read the below description to make sure you/your delegates are compliant with Malta’s regulations.

EADV Members are not designated as Healthcare Professionals by default

Please, define the correct status (HCP or Non-HCP) during the registration process.

Definition

According to the European Union Directive 2001/83 /EC (and amended version 2010/84/EU), the promotion of prescription only medicines should be directed solely at Healthcare Professionals or any person who is authorised to prescribe or handle them.

As a multidisciplinary audience will be attending the EADV Symposium, the delegates must  indicate if they are Healthcare Professionals (HCP) or Non-Healthcare Professionals (Non-HCP) to ensure compliance with these regulations.

Access to the different areas and sessions of the Symposium depends on the status as Healthcare Professional or as Non-Healthcare Professional. 

The Pharmaceutical Research Based Industry Malta Association (2014) defines HCP as:

Any member of the medical, dental, pharmacy or nursing professions or any other person who in the course of his or her professional activities may prescribe, purchase, supply or administer a medicinal product. “

Industry sessions and advertising

Sections of the code also relevant to a congress held in Malta:

Any such promotional material (excluding promotional aids) is accompanied by a suitable statement indicating countries in which the product is registered and makes clear that the product or use is not registered locally, and any such promotional material which refers to the prescribing information (indications, warnings etc.) authorized in a country or countries where the medicinal product is registered should be accompanied by an explanatory statement indicating that registration conditions differ internationally.

Satellite Symposia presenting data on the development, research or other issues related to prescription medicine can be restricted to Healthcare Professionals and Industry Participants only upon indication provided by the Industry Session Organizer. All promotional materials and marketing aids related to these industry sessions should be strictly limited to HCPs only.

Industry Session organisers could limit participation to certain representative groups independently from the EADV recommendations if deemed imperative to the achievement of the intended purpose of the Industry session. The organising company reserves the right to refuse single categories, in particular if not adequately related to the objective and purpose of the session.

The industry session organizer is responsible for the compliance of the session.

Other categories

STUDENTS are NOT considered as Healthcare Professionals under the current guidelines and will be automatically classified as NON-HEALTHCARE PROFESSIONALS.

PATIENT ASSOCIATION REPRESENTATIVES must indicate whether they are Healthcare Professionals or not at registration.

Trainees (under 35 years old)

This category is for those under 35 years of age, who are enrolled in a full-time training programme in Dermatology and/or Venereology.

Make sure the correct HCP status is selected by filling out the profile online according to the Healthcare Professional definition.

As a multidisciplinary audience will be attending the EADV Symposium 2024, please make sure to select the right category, Healthcare Professionals (HCPs) and Non-Healthcare Professionals (NON-HCPs), during the registration process.

Access to any Industry Sessions where data or research of prescription medicines is presented will be limited exclusively to Healthcare Professionals (HCPs) only.

Healthcare Professionals

Non-Healthcare Professionals

The application has to be accompanied by:

  • An up-to-date trainee proof of status, including the following information:
    1. It must be issued in English;
    2. It must be issued on official hospital letterhead;
    3. The date of issue must not be older than 6 months from the date of registration;
    4. It must clearly state your position within the institution, practice, etc.
    5. It must display the applicant’s full name and date of birth;
    6. It must be signed by the head of the department (hospital or academic institution) confirming the status of the applicant;
    7. It must include the following details about the head of the department: full name, department, email address and telephone number;
  • A copy of the passport

If all the documents are appropriately submitted, it takes around 10 days for the registration team to review your application (please consider these timings while applying  to meet any deadlines).

Important: Trainees who already turned 35 are requested to register as Non Members (DELEGATE). If they wish, they are eligible to apply for an EADV membership (no age limits are in place).

Non Member Nurses

This category is open to licensed practical, registered or practitioner nurses involved in the nursing care of dermatology and venereology patients.

Make sure the correct HCP status is selected by filling out the profile online according to the Healthcare Professional definition.

As a multidisciplinary audience will be attending the EADV Symposium 2024, please make sure to select the right category, Healthcare Professionals (HCPs) and Non-Healthcare Professionals (NON-HCPs), during the registration process.

Access to any Industry Sessions where data or research of prescription medicines is presented will be limited exclusively to Healthcare Professionals (HCPs) only.

Healthcare Professionals

Non-Healthcare Professionals

The application has to be accompanied by:

  • A copy of the current Medical License/Diploma
  • An up-to-date proof of status, including the following information:
    1. It must be issued in English;
    2. It must be issued on official hospital letterhead;
    3. The date of issue must not be older than 6 months from the date of registration;
    4. It must clearly state your nurse position within the institution, practice, etc.
    5. It must display the applicant’s full name and date of birth;
    6. It must be signed by the head of the department confirming the status of the applicant;
    7. It must include the following details about the head of the department: full name, department, email address and telephone number;

If all the documents are appropriately submitted, it takes around 10 days for the registration team to review your application (please consider these timings while applying to meet any deadlines).

Student (under 35 years old)

This category is open to medical students under the age of 35.

Students are not considered Healthcare Professionals (HCP) under the current guidelines and will be automatically classified as Non-Healthcare Professionals (NON-HCP). Therefore, they have access to the Scientific Sessions but do not have access to the Industry Sessions restricted to HCPs (if any). 

The application has to be accompanied by:

  • An up-to-date proof of status, including the following information:
    1. It must be issued in English;
    2. It must be issued on the official university letterhead;
    3. The date of issue must not be older than 6 months from the date of registration;
    4. It must display the applicant’s full name and date of birth;
    5. It must be certified by the academic institution confirming the status of the applicant;
    6. It must include the following details about the institution: full name, faculty, email address and telephone number of the secretariat or the person issuing the document.
  • A copy of the passport

If all the documents are appropriately submitted, it takes around 10 days for the registration team to review your application (please consider these timings while applying before a deadline).

Important: Students who already turned 35 are requested to register as Non-Members (DELEGATE). If they wish, they are eligible to apply for an EADV membership (no age limits are in place).

NAME CHANGES FOR GROUPS

The Group Leader is entitled to process name changes at no extra costs only under these conditions:

  • The name change is requested for less than 25% of the total of purchased tickets
  • The name change is between delegates of the same registration category
  • Name changes are possible until Thursday, 2 May 2024 only (23:59 CEST). Therefore, no name change requests are accepted after the mentioned date.

How to proceed with the name change

  1. Remove the previous attendee from your group list.
  2. Insert the new attendee in your group list
  3. Distribute the ticket to the new attendee

Ticket distribution should be managed personally by the Group Leader:

  • Before the deadline, Group Leaders can reassign a previously distributed ticket.
  • After the deadline, tickets already DISTRIBUTED cannot be re-DISTRIBUTED by the Group Leader.

Group Visitor template

One or more compilation errors in the visitors’ form is the most likely cause why the system does not accept your file.

DROPDOWN SELECTOR

Some fields must be filled exclusively by using the integrated dropdown menu

MANDATORY FIELDS

Columns marked with * are mandatory

PAY ATTENTION TO MISSPELLED EMAILS

Make sure you use valid email address, otherwise they cannot access the event, claim certificates or CME credits

ERROR CORRECTION

The Registration Team cannot correct the errors on your file